Best Virtual Mailbox Services: Managing Mail on the Go
Virtual mailbox services can make managing mail while traveling a breeze. They offer remote access to physical mail, which is great for digital nomads and small businesses. But how do you choose the best one?
- Overview of virtual mailbox services
- Comparison of top virtual mailbox providers
- Key features to look for in a virtual mailbox service
- Benefits of using a virtual mailbox
What is a Virtual Mailbox?
Virtual mailboxes give you a physical mailing address where your mail is received, scanned, and uploaded for you to view online. They’re perfect for digital nomads, small businesses, and those needing mail handling without a fixed location.
Top Virtual Mailbox Services
Anytime Mailbox
Anytime Mailbox is one of the largest digital mailbox services, with 1,961 staffed locations worldwide. They provide services like mail forwarding, secure shredding, and check deposits. Their app and website are user-friendly, ensuring you can manage your mail on the go. Anytime Mailbox can also receive packages from FedEx, UPS, and DHL.
Pros:
- Unlimited online storage
- Addresses available internationally and in most major U.S. cities
- Modern and convenient mobile app
Cons:
- Some areas have minimal addresses available
- Prices vary significantly by location
- Service offerings are not available in all locations
Price: Starting at $5.99+ per month
Best for: Digital nomads and independent professionals who need to manage their personal and professional mail from anywhere in the world.
PostScan Mail
PostScan Mail is a virtual mailbox service that offers mail scanning, forwarding, storage, and local pickup. Their app for iOS and Android makes managing postal mail convenient and easy. They boast unlimited cloud storage for scanned mail and have locations inside and outside the U.S.
Pros:
- Allows forwarded mail and items to be held and combined
- Multiple users and recipients at one address
- Filters to scan and archive incoming mail automatically
Cons:
- No check deposit services
- Only seven days for holding packages
- Fees when exceeding plan limits
Price: $10 to $30 per month
Best for: Traveling professionals who don’t receive many checks or need frequent mail forwarding.
iPostal1
iPostal1 offers a wide network of addresses and robust features. They provide mail forwarding, scanning, and package receiving. Their digital mailbox is accessible via a mobile app, making it convenient to manage your mail from anywhere.
Pros:
- Prestigious addresses available
- BBB A+ accreditation rating
- Real-time shipping prices
Cons:
- Confusing user interface
- Fees for additional services
Price: Starting at $9.99 per month
Best for: Midsize businesses and small companies that can benefit from phone forwarding and prestigious addresses.
Virtual PostMail
Virtual PostMail provides a comprehensive virtual mailbox service with real street addresses in four states. They offer mail scanning, forwarding, and check deposits. They focus on security and privacy, ensuring your mail is handled safely and efficiently.
Pros:
- Accepts UPS, USPS, and FedEx packages
- Check deposit services
- Unlimited digital mail storage
Cons:
- Limited to four states
- No mobile app
Price: $20 to $90 per month
Best for: Remote businesses and digital nomads needing a physical street address in the U.S.
Davinci Virtual Office Solutions
Davinci offers virtual office solutions, including virtual mailboxes, phone answering services, and meeting rooms. Their virtual mailbox service is ideal for businesses needing a professional image without the cost of a physical office.
Pros:
- Wide range of virtual office services
- Prestigious business addresses
Cons:
- Higher entry price
- Limited mail handling features
Price: Cost varies by location, starting at $50 per month
Best for: Businesses that need a professional image and additional virtual office services.
Opus Virtual Offices
Opus Virtual Offices provides a full suite of virtual office services, including virtual mailboxes, phone answering, and business addresses. They offer competitive pricing and a professional image for small businesses.
Pros:
- Full suite of virtual office services
- Competitive pricing
Cons:
- Limited physical address options
Price: Starting at $99 per month
Best for: Small businesses needing a professional image and additional virtual office services.
MyRVMail
MyRVMail is designed for RVers and travelers. They offer mail scanning, forwarding, and package receiving services. Their plans are tailored to meet the needs of those constantly on the move.
Pros:
- Tailored for RVers and travelers
- Simple and straightforward plans
Cons:
- Limited physical address options
Price: Starting at $9.95 per month
Best for: RVers and frequent travelers needing a reliable mail handling service.
Alliance Virtual Offices
Alliance Virtual Offices offers virtual office solutions, including virtual mailboxes, meeting rooms, and live receptionists. Their services are ideal for businesses looking to maintain a professional image.
Pros:
- Prestigious business addresses
- Wide range of virtual office services
Cons:
- Higher cost for additional services
Price: Starting at $49 per month
Best for: Businesses that need a professional image and additional virtual office services.
Key Features to Consider
Mail Scanning
Most virtual mailbox services scan your mail and upload it to a secure online portal. This feature allows you to view your mail remotely, which is essential for staying on top of important documents.
Mail Forwarding
Mail forwarding is a critical feature for those who need physical copies of their mail. Look for services that offer flexible forwarding options to any location worldwide.
Secure Shredding
Secure shredding ensures that your sensitive mail is destroyed safely, protecting you from identity theft and fraud. Many services offer shredding as part of their package.
Check Deposits
For businesses, the ability to deposit checks remotely is invaluable. Services like Earth Class Mail and Traveling Mailbox offer this feature, simplifying your banking needs.
Package Receiving
If you often receive packages, ensure your virtual mailbox service can handle them. Some services can forward packages or hold them until you pick them up.
Benefits of Using a Virtual Mailbox
Using a virtual mailbox service provides flexibility and convenience. It allows you to manage your mail from anywhere, ensuring you never miss an important document. Businesses benefit from a professional address without the overhead of a physical office, and travelers can stay connected no matter where they are.
Conclusion
Choosing the right virtual mailbox service depends on your specific needs. Whether you’re a business, a digital nomad, or someone looking for convenient mail handling, there’s a service out there for you. Consider the features, pricing, and customer reviews to make an informed decision.
